Purpose:

The purpose of the Bylaw updates is to add clarity to the previous bylaws, make the bylaws easier to follow, and align WS Booster Clubs’ current bylaws with the most recent Washington State Corporations Act (1/1/2022). The following are the proposed revisions that will be brought to a vote at the WS Booster Clubs’ annual meeting (5/9/2025).

 West Seattle Booster Club Bylaws-

The West Seattle Booster Club is a nonprofit organization of parents, coaches, students, faculty, alumni, and community members  devoted to supporting all programs , including athletics, music, cheer, etc. at West Seattle High School (WSHS).

Article I — Name and , Purpose, Powers, Offices

Section 1           Name – The name of the club is the West Seattle Booster Club (WSBC).

Section 2           Purpose – The primary purposes of the WSBC are as follows:

  1. To further athletic, music and cheer programs, club,s and extracurricular activityties (programs ) for the students of WSHS;
  • To further the educational opportunities for the students of WSHS;
  • To develop between educators and the general public such united efforts among parents, educators, advisors, coaches, administrators and the general public that as will secure for every WSHS child student the highest advantages in physical, mental, and social , and spiritual education;[1] 
  • To solicit and receive cash, assets, or in-kind donations gifts, endowments, devises, and bequests which will be used to carry out accomplish the purposes and objectives of the WSBCis corporation;[2] 
  • To carry out anyprovide support for the  activities, including fundraising, procurement, and administration, that necessary to carry out the purposes and objectives and purposes of this corporationof the WSBC.
  •  

Section 3      Powers – In support of the stated purpose, but not in limitation thereof, the WSBC shall have the power:

  1. To solicit contributions including in-kind donations on behalf of the WSHS Programs.
  1. To engage in activities which will assist or contribute to the furtherance of the WSHS Programs;
  1. To cooperate with the principal, Athletic Director, or other designated official of WSHS in programs that further the welfare of the student body with an emphasis on athletics, however such programs shall not be limited to interscholastic sports;
  1. Shall not interfere with or attempt to unduly influence departmental policy decisions, disciplinary actions, coaching decisions, or other administrative activities.[3] [4] 

Section 4      Offices – The WSBC shall have and maintain a mailbox at

West Seattle Booster Club

4701 SW Admiral Way PMB #211

Seattle, WA 98116

as well as a mailbox at WSHS in the administrative office. Other arrangements as deemed appropriate by the Board are also acceptable.[5] 

Article II — Membership

Section 1           Dues and EligibilityDues – Standard levels of participation (Annual Dues) shall be established each year by the Board of Directors.

Section 2      Eligibility

  1. Annual dues for WSBC membership shall be established by the Board of Directors prior to the start of the school year.
  • Regular membership in the WSBC shall be open to all Community members who support parents of students at WSHS programs are eligible for WSBC membership, contingent upon payment of annual dues.
  • Members are eligible to serve in WSHS roles, including election to the Board of Directors.
  • Members have the right to vote in the election for the Board of Directors and to approve amendments to these bylaws.
  • Employees and contractors of Seattle Public Schools, including administrators, educators, coaches, and advisors, shall be non-voting, advisory members of the WSBC.
  1. , in addition to other designated members listed herein.
  1. Associate membership in the WSBC shall be open to adults other than current WSHS parents who subscribe to the objectives of the WSBC. Associate members cannot hold office in the WSBC, unless by an affirmative vote of not less than three-fourths of the members of the Board of Directors, although they may become members of a committee and special work groups authorized by the WSBC’s Board of Directors.[6] 
  1. Special sustaining memberships may be established for large financial and corporate contributors or other individuals as determined by the Board.

Section 3   Members in Good Standing and Enrollment

  1. A member shall be deemed in good standing when actively participating, attending meetings, and volunteer hours are contributed.
  1. Enrollment shall consist of providing the Membership Chairperson with each individual’s name, mailing address, phone number, and e-mail, and other data deemed useful by the Membership Chair or the Board.[7] 

Section 2             4   Termination for Cause  of Membership ––  Membership in the WSBC may be terminated by affirmative vote of not less than two-thirds of the members of the Board of Directors for activities detrimental to the WSBC. The Board shall provide the member notice and the opportunity to be heard prior to such vote, and the reason or reasons for termination shall be included in the motion for the vote.:

Through resignation – any member may voluntarily resign from the WSBC.

  • For cause – any member that engages in activities detrimental to the WSBC may be terminated as a member after an appropriate hearing, if requested, before the Board of Directors, and an affirmative vote of not less than three-fourths of the members of the Board of Directors.[8] 

Article III — Meetings

Section 1     Year – The elective and fiscal year shall be from July 1st through June 30th, inclusive. [9] 

Section 2     1    Annual mMeeting – An annual general membership meeting of members shall be held in during the month of April, May or June each year, on such a day and at such place and hour as determined by the Board of Directors, for the purpose of electing  the Board for the following elective yearofficers.[10] 

Section 32       Regular meetings – Regular meetings with theof the Board of Directors and general membership shall be at such dates, times, and places and hour as determined by the Board of Directors.[11] 

Section 4     3    Special meetings – Special meetings may be called by the President, or by a majority vote of the Board of Directors.

Section 5     4    Place of meetings – The Board of Directors may designate any place, either within the school building or without, as the place of meetinglocation for any Board of Directors or general membership meeting of the members.

Section 6     5    Notice of meetings – Email notice stating the date, day, time, and place of each regular Board the meeting will be sent to each Board Member no fewer than 7 days prior to the meeting. Meetings of the general membership require a wWebsite notice stating the date, time, and place of each general membership meeting will be to be published no fewer than 15 days prior to the meetings.[12] 

Article IV — The Board of Directors and Elections

Section 1     Authority – The affairs of the WSBC shall be managed by the Board of Directors. The Board shall conduct the business and activities of the organization.

  • Section 2             Board of Directors 3      Executive Officers – The Directors of the WSBC are the voting members of the Board of Directors, consisting of the Officers and other Directors elected by the members at the annual general membership meeting or elected by the Board of Directors to fill a vacant position.

Section 3     Officers – The Oofficers of the WSBC shall be  President, Vice President, Secretary, Controller, and Treasurer, and Controller. No two offices may be held at the same time by the same person.

Section 4     Other Directors – The other Directors of the WSBC shall be Concessions Chair, Media Outreach Chair, Merchandise Chair, and Parent Representative Chair.

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Section 5     Composition of the Board – Eligibility as an Officer or other Director requires WSBC membership in good standing.[13]  No two offices or other director positions may be held at the same time by the same person. To the extent possible, offices and other director positions shall be held by parents of current or former WSHS students.

Section 61         Elections – Each of the Officers and other Directors  The affairs of the WSBC shall be managed by the Board of Directors, which shall consist of no fewer than 5 members in good standing, plus the immediate past President who shall serve ex-officio. The exact number of elected Directors each year is to be determined by the Board of Directors at least 30 days before the Annual Meeting. A new Board of Directors shall be elected at the annual general membership meeting:each year for a term of office for one year.

  1.  The new Board of Directors will begin its term of office on July 1st.The names of prospective nominees shall be presented to the members by the Board of Directors prior to the annual meeting;
  • Additional nominations may be made from the floor at the annual meeting;
  • A simple majority of those members in good standing in attendance at the annual meeting is required to win the election;
  • In the event there is more than one nominee for a position, election shall be by written ballot;
  • Voting by acclamation may be held for all non-contested positions;
  1. f)     The terms of the elected Officers and other Directors shall begin July 1st for a term of office of one year.

Section 2      Composition of the Board – As much as possible, the Board of Directors shall be made up of parents representing the WSHS Athletic Programs.

Section 3      Executive Officers – The officers of the WSBC shall be President, Vice President, Secretary, Controller, and Treasurer. No two offices may be held at the same time by the same person.

Section 4      Board of Directors – The Directors of the WSBC shall be voting members of the Board consisting of the Executive Officers President Emeritus and designated Member-at-Large chairs and other designated positions herein defined or as designated by Executive Committee vote.[14] 

Section 5      Qualifications – To be eligible as an Officer or Director, an individual must be a member in good standing.[15] 

  • Section 6      Nominations – The names of the prospective nominees shall be presented to the Board of Directors prior to the Annual Meeting. Additional nominations may be made from the floor at the Annual Meeting. In the event there are more nominees than

vacancies on the Board of Directors, election shall be by written ballot. A simple majority of those members in good standing in attendance at the Annual Meeting is required to win the election.

Section 7           Vacancies – In the event a vacancy oin the Board of Directors occurs, such vacancy shall be filled by the  Board of Directors, who shall elect a WSBC member to serve as Director a Director to serve until the next aAnnual mMeeting.

Section 8     Board and General Membership       Quorum

  1.  – Four Five (5) Directors of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board of Directors. If a quorum is not present, any lesser number may adjourn the meeting without further notice. It is permitted for the members Directors present to take a vote and solicit additional commentary and votes for a quorum via email of the other Directors not present.[16] 
  • Ten (10) members in good standing shall constitute a quorum for the conduct of elections or the transaction of any other business required by law or these Bylaws to be held at an annual or regular general membership meeting.

Section 9           Action by Directors – The act of a majority of the Directors present at a meeting at which a quorum is present, shall be the act of the Board of Directors, except where otherwise provided by law orf these Bylaws.

Section 10       Compensation – Directors and Officers shall not receive any compensation for their services.

Section 11               Terms of Service:

  1. Officers and other Directors are expected to serve for one full term of 12 months;.
  •  The Officers and other Directors are encouraged to be willing to serve for at least two terms;.
  • Outgoing Officers and Directors are encouraged to help recruit and train their replacement for the next term of office.

Outgoing Officers and Directors are encouraged to help recruit and train their replacement for the next term of office.

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Article V — Executive Officer‘s’ and Director‘s’ Duties

Part 1 — Executive Officers

Section 1                   President – It is advisable, but not required, that the President has been a WSBC member and a member of the Board at least one year previous to serving as President.

  1. Consults with and endeavors to keep the Board and committee chairs informed of WSBC affairs.
  • Acts as spokesperson for the WSBC.
  • Sets up, coordinates, and prepares agendas and notifications of WSBC meetings.
  • Conducts all General and Board Meetings.
  • Oversees and coordinates all WSBC functions.
  • Establishes sub-committees as needed for specific functions and appoints committee chair people.
  • The President shall be an ex-officio member of all committees.

Section 2                   Vice President

  1. Reports to and assists the President as required.
  1. Attends all General and Board Meetings
  • Liaison for meeting agenda items from various WSBC members and Board Members
  • Provides Board with lists of possible candidates for committee chair positions and future Board Members.
  • In the event the President is unable or unwilling to serve the remainder of their term as President, the Vice President will assume the position of President for the remainder of the term.
  • Shall file appropriate paperwork for the corporation.

Section 3                   Secretary

  1. Reports to the President.
  1. Maintains minutes of the WSBC meetings.
  • Distributes meeting agendas, notifies Board or General Membership of meetings, Expense Requests, events, and activities.
  • The Secretary is the custodian of the WSBC records and reports.

Section 4      Controller

  1. Reports to the President.
  1. Oversees the financial operations of the organization.[17] 
  1. Have authority to sign checks and oversee all banking activities.
  1. Reconcile bank statements.
  1. Controller is appointed by the Board of Directors.

Section 45                 Treasurer

  1. Reports to the Controller.
  1. Handles all WSBC moneys and deposits as required for the proper and efficient operation of WSBCthe Club.
  • Submits check requests and approvals for other spending to the Controller.
  • WThe Treasurer, with the advice and consent of the Board, shall employs standard accounting practices and other reasonable and adequate safeguards to protect the integrity of the WSBC’s financial operations.
  • With the advice and consent of the Board, prepares an annual general fund operational budget for WSBC.
  • Maintains a clear and standardized ledger of general and restricted incoming funds and itemized disbursements, in a standardized computer format, which can be easily transmitted to other officers as needed.
  • PShall presents statements of the WSBC’s financial condition at all regular Board meetings and at other times as requested by the President or the Board.
  • At the end of the fiscal year, shall delivers over to their successor all books, monies, and other property in their charge, or, in the absence of a successor, shall deliver such properties to the President.[18] [19] 

Section 5     Controller – It is advisable, but not required, that the Controller is a former WSBC Treasurer

  1. Oversees the financial operations of WSBC.[20] 
  • With the Treasurer, works to promote and maintain separation of duties in WSBC’s financial operations.
  • Maintains primary signing authority for checks and other spending approvals.
  • Oversees all banking activities.
  • Reconciles and/or reviews reconciliation of bank statements.

Part 2 — Other Members of the Board of Directors

Section 1             WSHS       Athletic Director of WSHS

  1. The Athletic Director is theActs as primary liaison to administrators, educators, coaches, advisors,coaches, faculty, advisors, and other WSHS staff.
  • Works with the Board to provide strategic advice and coordination to advance WSBC’s purposes and objectives in support of WSHS students.
  • The Athletic Director is a nNonvoting, advisory-only Bboard position.

Section 2                   President Emeritus

  1. Provides guidance and advice to the current President and Board of Directors on matters related to organizational history, strategic planning, and governance.
  • Offer insights and knowledge to ensure continuity and preservation of the organization’s institutional memory.
  • The title of President Emeritus is conferred for life, unless otherwise decided by the Board of Directors.
  • The President Emeritus is appointed by a majority vote of the Board of Directors.
  • Voting member of the Board of Directors[21] The President Emeritus is a nonvoting, advisory-only Board position.

Section 35              Concessions Chair

  1. Reports to theWorks with the Treasurer to coordinate practices and procedures for concessions revenues.
  • Purchases, inventories, and markets promotional items to be sold during various events.
  • Trains named team representatives to set up / take down concessions.
  • Coordinates schedule of teams volunteering to work concessions stand.
  • Maintains an awareness of fundraising activities and merchandise being sold by individual sports to help avoid duplication.
  • Voting member of the Board of Directors

Section 4             Media Outreach Chair      Merchandise Chair

               a.) In charge of communication to WSBC membership at large and to the community about events and activities [i.e.  website,  emails, Westside Weekly, West Seattle Blog, newspapers, Twitter…]}.

               b.) Oversee branding for WS Booster Club.

               b.) Support media day for teams by providing team parents with resources for coordinating media days for individual teams.

  1. Reports to the Treasurer.
  1. Purchases, inventories, and markets promotional items.
  1. Maintains an awareness of fundraising activities and merchandise being sold by individual sports to help avoid duplication.
  1. Voting member of the Board of Directors

Section 5             Merchandise Chair

  1. Works with the Treasurer to coordinate practices and procedures for merchandise revenues.
  • Purchases, inventories, and markets promotional items.
  • Maintains an awareness of fundraising activities and merchandise being sold by individual sports to help avoid duplication.
  • Voting member of the Board of Directors

Section 63                 Parent Representative Chair

  1. Works with the President to coordinate engagement with WSBC and individual programs.Reports to the President
  • Recruits a parent to represent each sport or activity to serve as liaison between the WSBC and the coaches and other parents of the athletesstudents. Responsible for WSBC communication to parent representatives, including fundraising ideas, funding request information, membership drives, and volunteer requirements.
  • Responsible for helping to recruit and train parent representatives regarding expectations and regular duties.
  • Other duties as determined by the President and the Board of Directors
  • Voting member of the Board of Directors

Section 4      Merchandise Chair

  1. Reports to the Treasurer.
  1. Purchases, inventories, and markets promotional items.
  1. Maintains an awareness of fundraising activities and merchandise being sold by individual sports to help avoid duplication.
  1. Voting member of the Board of Directors

Section 5   Concessions Chair

  1. Reports to the Treasurer.
  1. Purchases, inventories, and markets promotional items to be sold during various events.
  1. Trains named team representatives to set up / take down concessions.
  1. Coordinates schedule of teams volunteering to work concessions stand.
  1. Maintains an awareness of fundraising activities and merchandise being sold by individual sports to help avoid duplication.
  1. Voting member of the Board of Directors

Article VI — Committees

Section 1      Executive Committee – There shall be an Executive Committee consisting of the Executive officers. The Executive Committee shall conduct the affairs of the WSBC under the chairmanship of the President in accordance with the policies of the Board of Directors and may exercise the authority of the Board in all matters delegated to the Committee by it. The Executive Committee shall meet no less frequently than quarterly, to chart the course of the WSBC’s activities.

Section 12         Other Committees – The President, in consultation with the Board, shall appoint such other committees as deemed necessary to conduct the affairs of the WSBC. They He shall prescribe the Committee functions and designate the Chairman. No Committee shall act on behalf of the Board of Directors unless specifically authorized to do so. Any member of any Committee may be removed by the President whenever, in the judgment of the President, the best interests of the WSBC shall be served by such removal.[22] 

Section 2             Budget Committee – The President and Treasurer, in consultation with the Board, shall appoint a committee as necessary to help prepare an annual budget to guide the activities of the WSBC during the year. The annual budget shall include anticipated expenses for the year, along with the estimated revenue necessary to meet the anticipated expenses. The annual budget may include options based on different fundraising and spending scenarios and may consider differences between individual WSHS programs and larger strategic goals. The annual budget shall be presented to the Board for approval. The Board’s approval of the annual budget shall serve as authorization for the expenditures in the included spending categories up to the amounts therein. Additional expenditures or substantial deviations from the approved annual budget shall require further consideration and approval by the Board.

Section 3                   Rules – Each Committee may adopt rules for its own government, not inconsistent with these Bylaws, or with rules adopted by the Board of Directors.

Section 4                   Creation and /Dissolution – The Board of DirectorsOfficers may create and/or dissolve permanent and special committees as needed to promote the objectives and carry out the work of the WSBC.

Article VII — Fiscal Year and Elective Year

Section 1           The Fiscal Year shall be from July 1st through June 30th, inclusive. [23] The Elective Year shall be from July 1st through June 30th, inclusive.

Article VIII — Bookkeeping, Accounting and , Records, and Procedures

Section 1      Bookkeeping – A chart of accounts that accurately reflects the income, revenue, expenses, assets, and liabilities of the WSBC shall be prepared and maintained by the Treasurer. The Executive CommitteeBoard of Directors may prescribe such chart of accounts. [24] An archive of books, records, financial statements, and relative documents will be maintained in the WSBC office or other location designated by the Board. The Secretary shall keep a record book, as well as a record of meeting minutes.

Section 2      Books, Records, Chart of Accounts – The WSBC shall keep correct books and records of account and shall also keep minutes of the proceedings of its Board of Directors and Committees having any of the authority of the Board of Directors.

Section 3      Inspection – All books and records of the WSBC may be inspected by any member in good standing for any proper purpose at any reasonable time.

Section 4     Auditing and Financial Controls – The Board of Directors shall conduct a review of WSBC’s financial records annually. The review should include two or more Directors, not including the Treasurer or Controller, and examine bank statements, accounts and sub-accounts, donations and sources, and disbursements in order to assess the reliability and accuracy of the WSBC’s financial records. The Board of Directors may supplement or replace internal review of financial records with an audit, attestation engagement, or similar examination conducted by a third party.

Section 4        Accounting and Fundraising Procedures – Any program that wishes to be a co-beneficiary of WSBC support will be subject to the following procedures:

  1. A single WSBC bank account shall be maintained at a banking institution chosen by the Board. Treasurer will keep track of “general” unrestricted WSBC funds as well as separate sub-ledgers for each program. Funds will be deemed “general” if not directed or restricted by a donor to a specific program or purpose, if generated from membership dues, or if generated from sale of merchandise or event tickets deemed by the Board to be for general WSBC use. All funds raised by individual programs through their own parent-directed fundraising efforts and events will be deemed WSBC restricted funds and placed in that individual team’s sub-ledger account. Programs may promote fundraising efforts via the WSBC website, but may not directly sell products, without prior Board approval, via the WSBC website except when the generated proceeds are directed to the general fund.[25] 
  1. From time to time, the Board may elect to purchase merchandise or underwrite events and fundraising activities and make them available to all teams for their individual fundraising goals prior to WSBC events. Sales proceeds of such merchandise, event tickets, and other fundraising activities by individual team volunteers shall be divided between the WSBC general fund and the individual team’s fund and prorated based upon each individual team’s actual sales figures. The split may be modified by a vote of not less than two-thirds of the Board of Directors. Sales of WSBC merchandise, event tickets, and other fundraising activities during events underwritten by the WSBC shall be directed to the general fund. Proceeds generated by parent-directed sales of individual team merchandise, team event tickets, and other fundraising activities shall be directed to the individual team account.

Article VIIIIX — Contracts, Checks, Deposits, and Funds

Section 1      Contracts – The Board of Directors may authorize any officer or Director, in addition to those so authorized by these Bylaws, to enter into any contract or execute and deliver any instrument in the name and on behalf of the WSBC. Such authority may be general or confined to specific instances.

Section 2      Spending Authorization Checks, Drafts, etc.

  1. All checks, drafts, or other orders for the payment of money, notes, or other evidence of indebtedness, issued in the name of the WSBC, shall be signed by the Controller or the Treasurer, previously authorized by the other position..
  2. DirectorsOfficers may not sign checks, drafts, or other orders for the payment of money, notes, or other evidence of indebtedness, issued in the name of WSBC, payable to themselves.
  • The Treasurer and/or Controller may be issued cNo debit or credit or debit cards issued by the WSBC’s bank for use in limited circumstances where other methods of payment are insufficiently timely or arduous. Use of a credit or debit card shall be previously authorized by the other position. with respect to the WSBC bank account shall be accepted or activated by the Board or any WSBC members.    
  • The Treasurer and Controller shall develop policies and procedures as needed to promote and maintain separation of duties in WSBC’s financial operations.

Section 3      Deposits – All funds of the WSBC shall be deposited from time to time to the credit of the WSBC in such banks, trust companies, or other depositories as the Board of Directors may select.

Section 4      Gifts – The Board of Directors may accept, on behalf of the WSBC, any contribution, gift, bequest, or device for the general purpose or for any special and/ or restricted purpose of the WSBC. Funds may not be donated and designated for the support of a specific individual.

Article IX — Management and Funds Disbursement of Funds

Section 1     General Principles – In meeting WSBC’s purposes and objectives, the Board of Directors recognizes the inherent balance between the needs of WSHS students and programs as a whole with those of individual programs.

Section 2             Shared Accounting and Fundraising Procedures – WSBC shall provide support for individual WSHS programs consistent with the following procedures:

  1. A single WSBC bank account shall be kept at a banking institution chosen by the Board.
  • Within the WSBC chart of accounts, the Treasurer will maintain sub-accounts tracking unrestricted “general” funds and restricted individual “program” funds for each program.
  • Donations to WSBC will be allocated to the general fund if generated from membership dues, generated from the sale of concessions, merchandise, or event tickets deemed by the Board for general WSBC use, or when not directed or restricted by a donor to an individual program or purpose.
  • Donations to WSBC raised by individual programs through their own volunteer-directed fundraising efforts and events will be allocated to that individual program’s fund.
  • WSBC supported programs may promote fundraising efforts via the WSBC website but may not directly sell products via the website without prior Board approval, except when the generated proceeds are directed to the general fund.[26] 
  • The Board may authorize the purchase of merchandise, including concessions items, or underwrite fundraising events or activities for use by individual programs for fundraising efforts, including prior to or during WSBC and WSHS events. Proceeds from such merchandise or fundraising shall be divided between the WSBC general fund sub-account and the individual program’s sub-account after reimbursement for costs. Proceeds allocated to an individual program’s sub-account may be prorated based upon the estimated proportion of merchandise or fundraising costs and the individual program’s actual sales figures. The proration may be modified by a majority vote of the Board of Directors.
  • Proceeds from sales of WSBC-purchased merchandise or other fundraising events or activities underwritten by the WSBC and not expressly designated for use by individual programs shall be allocated to the general fund. Proceeds generated by volunteer-directed sales of individual program merchandise, or other fundraising events or activities shall be allocated to the individual program’s sub-account.

Section 3     Guidance Policies – The Board of Directors shall issue guidance principles, policies, and procedures, as needed, for consistency and transparency in the administration of general fund and individual program donations, allocations, and disbursements. These shall be made available to members via the WSBC website or other appropriate means, and may include information and direction regarding:

  1. Expectations regarding team parents and participation in program fundraising and coordination.
  • Responsibilities for individual program budgets, spending authorities, and approvals.
  • Spending and disbursement procedures, including check requests, purchases, and use of credit cards.
  • Documentation requirements for general fund and individual program disbursements.
  • Timelines for review and approval of spending and disbursement requests and donation allocations.
  • Guiding principles for Board approval of general fund awards and spending.
  • Procedures for requesting general fund allocations.
  • Procedures for requesting specific Treasurer reports, including individual program fund balances.
  1. Procedures for tracking and allocating matching donations from employers or others.
  • Guiding principles for WSBC fiscal management, including reserves, administrative fees and costs, and overhead.
  • Section 4             Allocation of Overhead – A method of allocating overhead and administrative costs among the individual program sub-accounts and/or the general fund may be determined by a majority vote of the Board of Directors.

Part 1 — Individual Program Disbursements

Section 1      Program Accounts –

  1. All non-ASB team funds shall be deposited in and maintained in the respective individual program account of the WSBC. Deposits may be made through the Treasurer by parent reps or coaches.
  1. The head coach (or designee appointed by head coach) has sole discretion over their individual sub-account (except for restricted funds) for valid program related purposes, subject only to having a positive account balance, and submitting a signed WSBC Funds Request Form, available on the WSBC website, or from the Treasurer, stating the expense purpose and submitting an invoice with their signature of approval for the amount to be paid.[27] 
  1. The Treasurer should make every attempt to disburse these requested funds within 10 days of submission. If the Treasurer is unavailable, the President or Vice President can make disbursements, following up with proper paperwork to the Treasurer.[28] 
  1. The Board shall have the authority to determine what constitutes a valid program related expenditure.[29] 

Part 2 — General Fund Disbursements

Section 1      Small Operational Disbursements – Expenditures under $300 supporting all athletics in general, individual programs, individual teams, WSBC functions, or WSBC operations require the signatures of the President and one other officer.

Section 2      Large Operational Disbursements – Expenditures over $300 supporting all athletics in general, individual programs, individual teams, WSBC functions, or WSBC operations require a quorum vote of the Board.  An attempt will be made to keep more than $1000 in the general fund for these contingencies.[30] 

Part 4 — General Fund Disbursement Criteria

Section 1      Because funds raised by the WSBC are limited and are often not sufficient to satisfy all legitimate needs, it is necessary to establish criteria to prioritize grant requests from the general fund. Legitimate requests, in general order of priority, typically include team equipment, reusable team uniforms, league-required facilities, fees for facilities, league-required fees, some training seminar, camp or clinic fees, some tournament fees, special travel needs, team awards/plaques, etc. The priorities and needs of individual programs vary significantly and can change over time, prohibiting any effective means of predetermining a formula-based approach to disbursements. Such priorities and needs shall be taken into account when determining priority status (i.e.; programs with little or no equipment needs would not be well served by the listed typical priorities). Although coach stipends, scholarships, recreational team trips (that are not primarily for camps, tournaments, or training), banquets, and other such needs are legitimate, they cannot be funded by the WSBC general fund, but may be paid for and supported by the WSBC through individual program accounts and individual program fundraising efforts.

Section 2      The Athletic Director and the coaches shall monitor and verify that their requests for equipment, uniforms, and other expendable items are not due to loss, pilfering, waste, or abuse of such items.[31] 

Part 5 — General Fund Disbursement Procedure

Section 1      Applications Review – Head coaches and advisors will submit their grant requests using the WSBC Grant Request Form to the Treasurer or President no fewer than 5 days in advance of the WSBC general or board meeting.

Section 2      Treasurer’s Report – The Treasurer shall report to the Board with a current ledger of individual team and general fund accounts, and an accounting of that portion of the general funds that are available for distribution after deducting payables, reserves, and other amounts.

Section 3      Disbursements – There will be discussion at the regular meeting, with each voting member and visitors having an opportunity to express their views. A representative from the team requesting grant funds must be present at the meeting during which their request is being considered; otherwise the request will be tabled until a meeting when a team representative can attend. The requests of each program will be reviewed and assessed for validity and priority. The Board shall utilize the Treasurer’s report to establish a fair distribution of the available funds, taking into account such factors as priority of request, individual team fundraising capacity, past fundraising efforts, support of WSBC events, and other factors. The Board shall vote on an appropriate methodology for distributing the funds, based upon their analysis of the requests, and establish the amounts granted. The results of the decision shall be recorded by the Treasurer and the Secretary and distributed by the Board.

Article XI — Dissolution

Section 1      The WSBC may only be dissolved by a affirmative vote of not less than two-thirds of two-thirds majority of the members in good standing in attendance at a special general membership meeting called specifically to consider and vote on dissolution, held after all members have been given fair and reasonable advance notice of such a special meeting. In the event of a vote in favor of dissolution, any funds remaining after all obligations have been satisfied shall be donated to the WSHS Associated Student Body account.

Section 2      In the event of a vote in favor of dissolution, any assets remaining after all obligations have been satisfied shall be donated to the WSHS Associated Student Body general fund.Upon dissolution of the WSBC, any assets remaining after all obligations have been satisfied shall be distributed to the WSHS Associated Student Body account, provided that at the time of dissolution it is exempt under section 501(c)(3); or for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code.

Article XII — Amendment Procedures

Section 1      Procedure – These Bylaws may be altered, amended, or repealed, or and new Bylaws  may be adopted, by the approval of aa majority majority of those members in good standing in attendance of the at any general membership meetingentire Board of Directors at any meeting of the Board, provided that at least 15 7 days written notice is providedis given of the intention to alter, amend, repeal, or to adopt new Bylaws at such meeting.[32] 

Section 2      Notice – UponWhen any amendments of thechange to these Bylaws have been made, copies of such changes amendments, or a complete  revised copy of the revised Bylaws as modified amended, shall be emailed, mailed or provided within 30 days to each Director and member upon request, and member of the Board of Directorsposted on the WSBC website.

Article XIII — Adoption of Bylaws

These Revised and Restated Bylaws were duly adopted by a majority vote of the Board of Directorsmembers in good standing in favor at the annual general membership meeting  a regularly held scheduled meeting of the Board of Directors on June 4May XX, 20254.